Additional Department Settings

To view additional department settings, click on the department name in the list of departments that you have created. You can edit any of the settings by simply clicking on the “EDIT” link to the right of each row.

General

 * Department ID: This is a unique number automatically generated by the system.
 * Code: This is the 3 digit code that you set to identify this department.
 * Department Name: The name you provided for this department.
 * Punch Rounding: This feature allows you to specify the amount of rounding that you’ll tolerate when employees check in. For example, 15 Minute 8 Breakpoint means that if an employee clocks in 5 minutes after the start time, it will record them as clocking in at the start time. If the employee clocks in at 10 minutes past, then it will round up.
 * Lunch Deduction/Duration: If you need to deduct time for Lunch, click the “EDIT” link on this row. The first drop-down indicates when the deduction should take place, the second drop-down indicates how long of a deduction. When finished, click the SAVE button.
 * PAID Break/Duration:	Much like the lunch deduction, if you offer a paid break and wish to show it on payroll, click the “EDIT” link on this row. The first drop-down indicates when the deduction should take place, the second drop-down indicates how long of a deduction. When finished, click the SAVE button.
 * Status: Allows you to set the status of this department. The options are “ACTIVE” and “ARCHIVED”. Archived will terminate the department, and the employees assigned to it. The department information and employees will remain on the system, but no action will be allowed by the employees or payroll.

Overtime

 * Weekly Overtime: EDIT this option to specify when overtime pay should begin. The options are, “After 40 hours”, “After 46 Hours”, and “After 48 Hours”.

Schedule

 * The schedule allows you to setup the start and end times of this department. The Start and End Zones allow you to set a buffer before the start and end times, respectively. For example, if you set a Start Zone of 15 Minutes, employees will be allowed to clock in 15 minutes before the shift start time, however, they will still begin work at the start time.


 * The example above is for a typical department, working 8 a.m. to 5 p.m., with a starting buffer of 15 Minutes and an end buffer of 30 Minutes.

Lockout

 * The lockout feature allows you to specify an Earliest In and Latest Out Time. This is useful if you want to prevent employees from clocking in or out between certain time frames.

Advanced Settings

 * Day Changes At: Allows you to change the time in which a new day begins
 * Maximum Shift:This is the maximum number of hours an employee works per shift.
 * New Shift Starts: The number of hours that must lapse before the employee may punch in again.
 * Night Shift: Set this to YES if employees will be working through the day change time.